In the earlier part, we learned:
- Need of Scaling in an Organization.
- Importance of CIPSA Certification, worlds's only Practical Scaled Agile certification.
- Our Scaled Scenario (Multiple Kanban Teams).
- Scaling the Kanban Teams (using MS Project Agile).
This is the second and concluding part. You can read the earlier part here.
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Scale the Kanban Filters
Our next step is to build custom filters, which will be associated with separate Kanban team boards. These custom filters will have the custom flags enabled for them. The below figure is for Team A Task Board and named as Team A Task Board Tasks Filter.
To create the filter, go to View tab > Data group > Filter > More Filters… command. If you are in the Sheet views for this Scaled Kanban Project, you can select the “Highlight Filter” drop-down list as the default filter option would be disabled.
For the Team A Task Board Tasks shown above:
- Show on Board is enabled.
- Summary (summary tasks) is disabled.
- Team task custom field has the condition fulfilled.
If you want, you can enable the ‘Show in menu’ highlighted above.
Similarly, create two more filters for Team B and Team C as Team B Task Board Tasks filter and Team C Task Board Tasks filter, respectively. You can use the Copy command in the More Filters dialog box to quickly create the filters. After you create all the filters, it can be seen as follows.
If you have selected the ‘Show in menu’ checkbox while creating the custom filters and it’s a good idea to do so, you can see all the filters under Custom part of the list of available filters.
Scale the Kanban Tables *** UPDATED ***
In this step, we will create three custom tables and these tables will be applied to the board views that we are going to create. We will learn the steps to create the custom views shortly. To create the tables, go to View tab > Data group > Tables > More Tables… command. From there create a new table. The below figure is for the Team A Task Board Tasks Table.
As shown:
- The fields are ID, Indicators, % Complete, Work and Board Status.
- If you have used the Copy command to take the elements from the already available Task Board Tasks table (applied to the Task Board view), then remove the Sprint field.
Similarly, create two more tables for Team B and Team C, which are Team B Task Board Tasks Table and Team C Task Board Tasks Table, respectively. Post creation, you will have the tables available under the custom part of Tables drop-down menu.
Again, though I’ve used the Task Board Sheet view above, you can use either Backlog Sheet or Task Board Sheet view for a Scaled Kanban project. This I’ve explained in my course: Mastering MS Project Agile.
Scale the Kanban Boards
In our final step, we are going to create the Task Board Views for all the teams. To do so, go to View tab > Task Views group > More Views… command. From there, create a new Single View (not a Combination View) from the View Definition dialog box.
- The view name is Team A Task Board.
- The screen used for this view is the Task Board.
- The filter applied is Team A Task Board Tasks Filter.
Similarly, create two more Task Board views. For Team B, it’ll be Team B Task Board view and for Team C, it’ll be Team C Task Board view. Next, when you assign resources to the tasks and apply the view, the following one comes up, which is for Team C.
Did you notice Team name (Team C) has been highlighted in the cards above? That’s another advantage you can have in Scaled Kanban Projects with MS Project Agile!
For more detailed tracking in sheet views, one can create individual sheet views (e.g., Team A Task Board Sheet view) for each team. Such views can be created in a similar manner as we have created the board views.
Demonstration: Scaled Kanban – Hands-on, Practical
Let’s have a demonstration of what we have learned so far with our practical scaled approach using Kanban to deliver a product or service. The below video [duration: 6m:50s] demonstrates scaling with MS Project Agile. Do not forget to go full-screen HD mode and to plug-in your earphones.
The content of this video has been taken from the Certified In Practical Scaled Agile (CIPSA) course.
Conclusion *** UPDATED ***
Pause for a moment…
Go back 900 years in time and imagine what it would have taken to build something like the Konark Sun Temple with over a thousand craftsmen. The planning, scheduling, tracking and completion would have been a colossal task. But they succeeded.
Remember the 12-year-old kid that we began with?
After completing his work, the young boy jumped into the nearby big ocean giving up his life to protect the reputation of others! Other craftsmen didn’t have the know-how of the final placement of the ‘kalasha’, meaning temple top. But the kid knew and made the supreme sacrifice for his team.
In today’s world, however, with right learning content, certifications and project management software, one can have the know-hows and expertise. As the project manager and hence the leader of your team, many times you plan for and lead multiple Kanban teams, which can be distributed and/or dispersed.
Knowing how to scale definitely helps. As we just learned, MS Project with its Kanban features is eminently capable of scaling to a number of Kanban teams. You can confidently build products or services using the CIPSA Framework, which is based upon Scrum or Kanban features in MS Project Agile and deliver them at scale in a practical, hands-on manner.
This series is concluded.
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This article is dedicated to the memory of my father, the late Harendra Nath Dash, who passed away 5 years ago on June 11, 2019. He, along with my mother, Mrs. Bidyut Prava Dash, first narrated the story of Konark Sun Temple to me.
The temple still stands today, nearly 900 years later and is considered to be one of the seven wonders of India. Next to Sanskrit, Odia has the highest number of ancient manuscripts, including construction, among all Indian languages.
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This article was first published by MPUG.com on 11th June, 2024. This is a refined version.
References
[1] *NEW* Certification Course: Certified In Practical Scaled Agile (CIPSA)
[2] New Practical Scaled Agile Framework – The CIPSA Framework Guide
[3] Understanding the CIPSA Scrum Framework – Practical, Hands-on Scrum at Scale
[4] Understanding the CIPSA Kanban Framework – Practical, Hands-on Kanban at Scale
[5] The CIPSA Framework Clock - A Unique Way
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